Here at Conceptboard, we love productivity. Get started with the Priority Matrix template We have created 2 versions of the prioritization matrix template which can be used across a variety of use-cases. The world-famous Eisenhower Matrix, which is also known as the Priority Matrix or Urgent-Important-Matrix is a simple, yet powerful tool for strategic management. Eisenhower came up with the first instance of the action priority matrix. It will help you focus on your long-term, overall goals by providing a framework to prioritize what’s important.įormer U.S. No matter which approach is used, without it, the maintenance department cannot continually carry out its function with any degree of certainty.The priority matrix is a decision-making tool that helps you sort through your tasks and ensure what’s most important doesn’t get pushed aside by the sudden, unexpected, and urgent. As well it can easily be adapted if the organization decides to re-structure itself. Including rapid changes to overall operations priority.Īlthough there are many recommended approaches to prioritization, I would recommend this system as one that is suited to organizations where the maintenance function may cover various plants or ranges of equipment. This adds a third dimension to the prioritization process and allows for the consideration of real world limitations on workflows. The degree of flexibility needs to be built into the coding system. To balance these items against the priorities of the plant as represented by the originator priorities, the planner requires a system of coding work orders to determine how they will practically be completed. In executing this work there will always be difficulties. This allows for both criticality and effect of work and is to be a cross reference for all work order assignment.Īs this is only a tool to reach the timeframes represented by the coding, the effects or equipment criticality rating can be changed to represent changes in corporate policy, planning windows or equipment requirements. The colors represent the time frames with which these priority tasks can be allowed to occur.Īlthough open to debate the timeframes for work for work orders of varying priorities can generally be grouped into 5 or less. The combination of the criticality and effect of the work can be cross-referenced to give a relative weight of each task in comparison to all other types of works. The following criteria could be used to judge equipment criticality and effect of the works: Although this can appear complex at first, once the required training, documentation and guidance are in place it becomes an integrated part of daily business processes. The coding system listed below is an example of how to go about setting a "future proof" prioritization system for work order coding. Listings of major equipment and their criticalities will assist in decision-making, lower criticality items or areas will be easier to recognize. This person is the most qualified to answer the questions of equipment criticality and effects of the task/fault noted. Original priority of the work orders needs to be set by the originator of the work order. Site wide plant equipment priorities, allowing for better site wide direction of resourcesĪccurate prioritization covers three distinct decision-making processes, although one may be preset the others will require a degree of judgment and lastly discretion in executing work orders practically. The system will need to cater to the following requirements equally and give a universal method of coding all works orders. Giving a base for project type works for various craft disciplines. For example while works orders of higher priority will remain those that are scheduled, to achieve the capacity scheduling limits set by the organization, there will develop a pool of lesser priority tasks that can be attended to in an unscheduled manner. It will also allow the maintenance delivery function to be executed in a far more effective manner.
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